Terms and Conditions
Terms and conditions
ENTRY REGULATIONS –
The London to Brighton to Paris electric vehicle rally
The London to Brighton electric vehicle rally Ltd owns, and is responsible for the professional organisation of, the annual London to Brighton to Paris electric vehicle rally (L2B2PEVRis the sole proprietor of all right, title and interest in and to the Marks, Logos, Database, Domain Name and goodwill associated with the Rally and acts in the capacity of data controller.
L2BEVR LTD acts as the recognised authority to the L2BEVR for vehicle eligibility and appraisal and issuing of vehicle entries
1.1. L2B2PEVR will take place on Saturday 1st and Sunday 2nd July 2023 .This annual event will look at entrants eco viability and sustainability. Energy consumption will be a qualifying criteria for the winner of the event categories
1.2.The length of the Rally is approximately 60 miles (97km) to Brighton. The route to Paris will be published by the 01.12.22 The start is from Westminster London, stop at Crawley and finish at Madeira Drive, Brighton. The French leg departs Newhaven for Dieppe and finishes in central Paris.
1.3.The event is organised by L2BEVR LTD
1.4.The Organisers invited entries from September 2022 and are subject to entrants fulfilling these entry regulations and requirements.
2. ELIGIBILITY 2.1.The event is open to:
3. City cars
4. Saloon cars 5. SUVs 6.Vans
7. Self-builds 8. Minibuses 9. Buses 10.Truck
11 Wild cards
2.2. Public transport- we are inviting competitors to take public transport and try and beat the times set by road-going vehicles. French leg excluded.
2.2.1.Vehicles will all need to have current tax, MOT and insurance certification
2.2.2.Vehicles which are the subject of a valid Eligibility Certificate or Composite Certificate (showing the date of completion) A Composite vehicle is defined as one whose major parts are car parts not necessarily from the same manufacturer.
2.2.3.The L2BEVR Steering Group reserves the right to accept cars to the Rally.
2.3. Entrants of vehicles without a current valid MOT will not be admitted
2.4. It is the entrant’s responsibility to ensure that the vehicle is in a road-worthy condition. All cars must meet the legal requirements to run on public roads in the UK and Continental Europe.
2.5.All participating composite entrants must have two front (white) and two rear (red) constant lights fitted. Flashing lights are not permitted by law for use on vehicles .Temporary lighting can be of modern manufacture.Vehicles entered for the Rally observed as not having satisfactory lights attached will be disqualified from the Run
2.6 Commercial vehicles (vans, lorries, buses) and motorcycles are eligible to participate
2.7. Entrants of solar vehicles are required to have had their vehicle checked by a competent inspector within the past 5 years.
2.8 The nominated driver(s) of the vehicle must hold a driving licence valid for use in the UK and be conversant with, and competent to drive, the vehicle.The entrant accepts the responsibility to ensure that all safety material issued by the organisers is seen by all nominated drivers of the vehicle.Any entry proposed by a legal entity will be deemed to be represented by the nominated driver in all matters.- see risks that follow
2.9. In the interest of having the ability to communicate by text critical information relating to the Rally with drivers and others participating in the Rally during the period immediately preceding the day of the Rally and during the Rally itself, as part of the entry process mobile phone numbers are to be supplied.This data will be held securely by, and for the sole use of, the Organisers in communications directly affecting the operation of the Rally.
Monday 3rd October – Entries Open
Friday 16 April suggested early bird tickets close
14.6.23– Standard Entry Deadline and Close of Entries
Sat 1.7.23 running order
6.00am–7.00am – vehicles to arrive at allocated assembly points in preparation for drive under their own power from Westminster City School
6.55am – First cars start from the Designated area
8.45am – Madeira Drive, Brighton Opens
4.30pm – close of Madeira Drive, Brighton 5.30pm – awards ceremony. 8pm contestants for Paris depart . 11pm ferry via Newhaven to Dieppe. 5am arrive Dieppe for breakfast with dignitaries.
4.1.Assembly and Start:
4.1.1.Vehicles will assemble at the locations allocated by Sector Number start point within their allotted time slot.
4.1.2. It is the responsibility of the entrant to arrive at the rolling start point within the vehicle’s allocated time slot.
4.1.3.The starting order will be determined by a combination of factors. The first vehicles will start at Official Sunrise Time (6.55am) with cars passing the rolling start point in batches at intervals of no more than two minutes. Participants’ start positions will be published on the official website http://www.Londontobrighton.org
4.1.4.Any vehicle that differs from the information given on the entry form may not be permitted to start the Rally.
4.1.7.Anyone under the age of 17 participating as a passenger on the Rally must remain with their guardian or entry vehicle at all times.The Organisers strongly recommend that anyone under the age of 17 wears a high-visibility safety vest.
4.2.1.The length of the UK Rally is approximately 60 miles (97km) and will be given a a map. French details to follow . Participants will receive details of the route with suggested charging stops.French details to follow
4.3. Driving Standards:
4.3.1.All drivers are required to obey the Highway Code and all instructions of Police Officers and Officials of the event.
4.3.2. Stewards of the Rally as appointed by the Organisers will monitor the progress of the entrants along the route.Their reports of bad driving may result in penalties being applied by the Clerk of the Course in cases where driving is considered to be in a manner likely to bring the event into disrepute. Penalties include exclusion and disqualification on the day, for future events and/or fines to the Run’s nominated charity.
4.3.3. Police Officers and Event Officials are Stewards and their reports on any driver’s poor standards of driving and/or lack of respect for the Highway Code will be taken as fact and acted on accordingly.
4.3.4. All entrants/drivers are reminded that the Rally is NOT A RACE and that they act as ambassadors for the L2B2PEVR
4.4.1.The official UK finish of the event will be at Madeira Drive, Brighton which closes at 4.30pm.The driver of each vehicle finishing before the official closing time at Madeira Drive will be awarded a commemorative medallion.Where possible, a professional colour photograph of their car arriving at Brighton and an individual certificate will be supplied in the welcome Pack sent to the entrant after the event.French details to follow
4.5.1.As a condition of entry, all entrants accept that their name and that of the nominated driver along with details of the car will be included in a list of entrants who entered or completed the Rally, having visited the checkpoints and arrived at Madeira Drive, Brighton before the control closes published on the official after the event.French details to follow
5.1. Entries for L2B2PEVR may be made online. If you do not have access to the website please call L2BEVR on 01273 099034
5.2.The Organisers are intending to be able to accept all valid entries but reserve the right to limit the number of starters in the interest of safety.The maximum entry to be accepted in year one is 250 vehicles. In the event of the 80 entry level being exceeded, a reserve list of no more than 10 vehicles will be held by the Organisers. Should an entry on the reserve list be accepted to the Rally in place of a withdrawn entry, then the entry fee charged will be that applicable at the time of the reserve entry’s registration for the current year’s Rally.
5.3.The Organisers require all entries to be accompanied by one electronic copy photograph of their vehicle. It is the responsibility of the entrant to ensure that the Organisers have the right to use the photograph provided, that it is copyright free or that the copyright is owned by the entrant.This is for the purposes of publicity as each vehicle accepted will feature on the official website. By providing entrant and driver(s) details and the photograph of the entered vehicle,
5.4 That entrants grant permission to the organisers to publish this information on the event web site and in other promotional material relating to the Rally.The Organisers will retain this photograph.
6. ENTRY FEES-
6.1 Some Sponsorship bookings can be held without payment for 28 days at the discretion of the organiser.After 28 days if no notification has been given the booking will stand as a confirmed booking
6.2 Booking Notes:
If not subject to clause 6.1 of entry fees addendum then entries must be accompanied by the applicable entry fee.All entries require payment in either Euros or UK Sterling
The e-bike and self-build categories are also free to enter. For all other categories there are four entry levels; Bronze, Silver, Gold and Corporate.There are three sponsor packages also available.
Entry for one vehicle
plus a space at the e-village to show off your vehicle
Silver£tbc – Entry for one vehicle plus a space at the e-village to show off your vehicle – 2 Event T shirts and 2 Tickets to the after-parties
Gold£tbc Entry for one vehicle plus a space at the e-village to show off your vehicle -4 event T shirts – 4 tickets to the pre-event launch party the evening before – 4 tickets to the VIP guest area after the event-n 4 Tickets to the after-parties
Corporate £tbc Entry for one vehicle plus a space at the e-village to show off your vehicle – 8 event T shirts- 8 tickets to the pre-event launch party the evening before- 8 tickets to the VIP guest area after the event- 8 Tickets to the after-parties- Logo & weblink featured on our website- Advert in the official programme- Stall in the e-village- Mention in our newsletter and on social media
6.3.All entrants will receive a personnel pass. Participant vehicle numbered plates, vehicle decals and 1 route timecard. Additional personnel passes (limited to a maximum of 2 per vehicle entered) may be purchased at £tbc per pass.
6.4. 25% of the entry fee will be refunded in the case of the event being cancelled due to any UK Government restriction or directive on or before 28.5.21. If participants would rather donate the 75% refund to the Big Lemon CIC this would be gratefully received, or it can be carried over as a deposit against the 2024 Rally entry fee. There will be no refund of the entry fee in the case of the event being cancelled due to any UK Government restriction or directive after 28.5.2023.
6.5. In the case of an entry being withdrawn no refund will be made.
6.6. It is the responsibility of the entrant to contact the Organisers if formal acknowledgement of any entry form is not received within 21 days of submitting.
6.7.The Organisers reserve the right to refuse the entry of an entrant, driver and/or car, without giving reasons for refusal.
6.8.Any changes of vehicle must be notified to the Organisers in writing. No change of vehicle can be made after 3.30pm 14.06.23
6.9.Any formal EntryWithdrawal must be notified in writing (post or email) to be received by the Organisers by 5.00pm on 14.06.23
7.1. Participants will be provided with two vehicle numbered plates (approx. 7.5” x 5.8”/19cm x 15cm), which must be clearly displayed in forward and reverse facing positions on the vehicle for the duration of the Rally. Provision of a suitable mounting is recommended.There will also be magnetic decals to be used on the side of vehicles and or non- adhesive friction stickers for bodywork
7.2. No advertising, trade sign or promotional display may be carried on the participating vehicles, other than that on the official numbers supplied by the Organisers or at the discretion of the Organisers.
7.3. No additional branding must be put on the cars unless it already comes supplied with it.
No advertising for personal companies other than the key stakeholder sponsors will be permitted.
8. EXITING MADEIRA DRIVE AFTER THE EVENT
8.1.At all times exit from Madeira Drive is via Dukes Mound only or as directed.French details to follow
9. OUTSIDE ASSISTANCE (TENDER VEHICLES)
9.1. For the purpose of these regulations, a tender vehicle is deemed as any vehicle supporting, assisting, delivering or picking up a participating vehicle before, during or after the event .A tender vehicle can be a vehicle with a trailer or a commercial vehicle transporter.French details to follow
9.2. Each entrant will be issued with a tender vehicle window identification sticker.This will link the tender vehicle to the entrant and is for identification purposes only. If you have a tender vehicle driving the designated tender route this sticker must be displayed in their windscreen. NOTE – this does not give access to the tender vehicle car park at Brighton.French details to follow
9.3. If a tender vehicle pack is purchased an official vehicle pass will be sent to you.This must be displayed in the windscreen when arriving at the car park in Brighton. NOTE – this pass will be in addition to the vehicle pass all tender vehicles will receive. Participating cars are permitted only one tender vehicle.They will also receive details of the official tender vehicle route which is different to the veteran car route so as to ease congestion.French details to follow
9.4. Participants and tender vehicle crews will be provided with identity passes to enable them to gain access to the paddock at Madeira Drive. NOTE – tender vehicle access is prohibited to this paddock.These should be worn at all times as admission will not be granted without one.French details to follow
9.5.Tender vehicles are not permitted on the official Rally- only to support. The presence of these vehicles following the route could be a major cause of delay to participants.
9.6. Driving Standards Stewards on the route will report tender vehicles causing unnecessary obstructions to the Clerk of the Course. Infringement of this regulation could result in the entrant and/or driver concerned being excluded from the results and forfeit of any award for this year’s event.
9.7. For tender vehicles parking on Madeira Drive, Brighton, on the Saturday, Sunday and Monday a tender vehicle pack must be purchased. This requirement will be strictly enforced.All vehicles parked in this area must not arrive before 6.00pm on Saturday 1 July and must be removed by 12.00pm (midday) on Monday 3rd July to avoid clamping/ removal and related fees. Security and parking staff will be in attendance.
9.8. Official event recovery vehicles ( not organised by the rally, paid for by the rally or instructed by the rally at either the UK or the French stage are available) in cases of temporary breakdown or steep inclines, may tow the vehicles on the Rally; no penalty applies. If any damage or loss occurs the liability remains with the entrant. This is at the risk and at the cost/liability of the each individual team. Rollie does not recover or ensure any vehicles.
9.9.The Organisers will not arrange for a breakdown service to supply a free breakdown and recovery service to all parts of the Rally.This includes vehicles deemed not to be repairable to be taken to the next assist point on the official route. Should the owner request that the broken down vehicle be taken beyond the next assist point, then a Private Recovery charge will be applied together with a mileage cost. It is the responsibility of the owner to check as to whether their recovery membership includes cover for onward travel.All costs incurred are the responsibility of the owner.All vehicles receiving transportation of this sort will be judged as having retired from the Rally
9.10.The entrant is deemed responsible for the conduct of their tender vehicle.also their team. Disqualification for unruly behaviour or illegal action will be considered
10.TENDER VEHICLE PACKAGES: (to be submitted upon entry confirmation)
10.1. PACK 1 – Single towing vehicle with the capacity of no more than one vehicle. Parking will be at the end of Madeira Drive, Brighton. Pack includes “Vehicle” access pass window sticker, tender- route details and official identification for two people. One pack per entrant at £75.00.French details to follow
10.2. PACK 2 – For a towing vehicle and trailer (or commercial vehicle) with capacity for more than one vehicle. Pack includes “Vehicle” access pass window sticker, tender-route details and official identification for four people. One pack per entrant at £140.00.French details to follow
10.3.Tender vehicle parking on Madeira Drive is restricted to 30 tender vehicles allocated on a first order basis. Please – see further bulletins for information on any secondary locations.
10.4. Enhanced security staff levels will be in attendance at the tender vehicle parking area in Madeira Drive, Brighton to check vehicle authority and direct orderly parking.
10.5.Any vehicle left in the tender vehicle parking areas in Brighton is done so at their owner’s risk.The event Organisers do not accept any responsibility for any loss or damage occurring.French details to follow
11. OFFICIALS OF THE RALLY
Senior Event Managers – Tom Druitt and Bill Murray
Strategic Director – Bill Murray
Operations Director – Graham Cotton
Project Manager & Entries Administrator – Clerk of the Course – Harrison Hughes
Chief Official, London – Joe Goldman
Chief Official Brighton – Len Wooller and Graham Cotton
12. GENERAL INFORMATION
12.1.There are many car parks available in central London. NOTE – parking must be booked directly with the car parks.
12.2. In the sections of the event held on private land, i.e. where the insurance provisions of the UK Road Traffic Act do not apply, participants are protected by the event’s public liability insurance.This cover will come into effect on the Madeira Drive element of the Rally and will cease end of the Rally,
12.3. Entrants and all drivers must have valid insurance covering them against liability for both personal injury and damage to the property of third parties on the public road sections of the Rally, in accordance
with the Road Traffic Act.
12.4.There are health and safety arrangements in place for the Rally and the event areas to manage the hazards and risks identified.All persons involved and attending this event must comply with the safety arrangements in place.
12.4 The cycle lanes running along Madeira Drive will be kept open at all times during the course of the event
13.1 All participants must abide by all UK Government legislation and guidelines relating to COVID-19 in place during the lead up to and on the day of the Rally.These may include but not be restricted to the wearing of face masks, social distancing, different households, support bubbles or the like. Entrants that are suffering from any of the symptoms of COVID-19 in the 48 hours prior to the start should immediately withdraw from the event. They should then seek the relevant and appropriate attention from the NHS
13.2 All participants must also abide by any subsequent rulings introduced by the Rally organisers.
13.3 Participants must supply the names and mobile telephone numbers of all participants, including any tender vehicle crew, for NHS Test and Trace. Such data will not be used for any other reason by the organisers and will be deleted 21 days after the completion of the Run, in line with UK Government legislation.
13.4 A Sworn Statement of Absence of COVID-19 Symptoms and of Contact with Confirmed Cases may be required by the organisers if legislated for by the UK Government at the time of the Run
14.1.The following penalties may be applied by the Clerk of the Course for the reasons shown:
Participant event numbers not displayed
Advertising on car that is not permitted as a major sponsor or key stakeholder.
Start Held (and Caution) No front and rear lights Finish Held
Arriving before allowed time has elapsed Forfeit of Finisher’s Award
Arriving after the finish has closed
Outside Assistance (tender/support/pick-up vehicles) Caution Given
The London to Brighton electric vehicle rally ltd Care of :
The Big Lemon CIC
Boundary Road BN25TJ
Brighton and Hove Tel:+44(0)7771634514
With thanks for your support
Tom Druitt – Director
William Murray. – Director
The London to Brighton electric vehicle rally ltd
Ⓒ COPYRIGHT LONDON TO PARIS ELECTRIC VEHICLE RALLY 2023
Risk assessment. 2023 event. To be addressed by all teams
As compiled by the London to Brighton electric vehicle rally Ltd
Initial report on the basic operation and risk assessment of the start, the Madeira Drive Brighton event and departure to Paris via Newhaven/Dieppe Ferry
24 March 2023
The London to Brighton to Paris electric vehicle rally 2023
This risk assessment has been developed for the international EV rally starting in Lon- don on Friday, 30th June, and ending in Paris on Sunday, 2nd July. The purpose of this risk assessment is to identify potential risks associated with the event and provide measures to mitigate or eliminate those risks. The risk assessment covers all aspects of the event, including the rally route, participants, and any other parties involved.
Following a competitors and entrance event at Brown’s restaurant Victoria on Friday the 30th between 5 pm and 8:30 pm contestants will be offered to park overnight in the Westminster City School car park arranged from 5 pm until 7 pm only on the evening of the 30th June. The risk assessment provided for this particular element will be working in association with Westminster City School and their various method statements and risk analysis. Charging facilities will be highlighted in the region however there is no set charging at the school and contestants/entries will be advised to arrive with their vehicles fully charged. There is ramped access at all venues selected will either have lifts or ramped access.
The start event
Risk Assessment for Departing Westminster City School on Saturday, 1st July from 7am to 8am
Westminster City School is assisting in providing the venue and access to it on Sat- urday, 1st July. The event will see up to 100 teams departing from the school at 30 second intervals starting from 7am until 8.30am. The teams will be departing at inter- vals and will be heading in the shared routed direction. All teams should be reaching Brighton by noon onwards on the afternoon of the 1st of July
The following are the potential hazards that may arise during the event:
1. Slips, Trips and Falls:
2. The teams may encounter uneven surfaces and obstacles, which may cause slips,
trips, and falls.
3. Traffic Hazards – Teams may encounter traffic hazards such as vans, cars, cyclists,
4. Adverse Weather – conditions, such as rain or high winds, may increase the risk of
slips, trips, and falls. Visibility when driving is always an issue and entries should
be aware of all factors
5. Crowd Management – With so many people leaving the school at once, crowd
management is crucial. Uncontrolled crowds can lead to falls and other injuries.
6. Health Issues – Individuals with underlying health issues may struggle with the physical demands of the event, especially if the weather conditions are not fa-
vourable. Fire control and first-aid to be provided by the event organisers
Risk Control Measures:
1. Slips, Trips and Falls:
2. The following control measures will be put in place to prevent slips, trips and falls:
• A safety inspection of the route will be conducted to identify potential hazards
and they will be marked and made safe.
• Teams will be instructed to stay on the designated route and avoid any shortcuts.
• Teams will be required to wear appropriate footwear with good grip. Vehicles will
all be deemed as roadworthy, carry this required MOT (if required) and insurance
details on them
2. Traffic Hazards:
3. The following control measures will be put in place to prevent traffic hazards:
• The route will be planned in such a way that teams will be advised about cross-
ing and approaching any busy roads.
• Marshals will be positioned at some crossings to guide teams safely across.
• Teams will be instructed to be vigilant of their surroundings and to negotiate any
3. Adverse Weather:
4. The following control measures will be put in place to deal with adverse weather:
• Teams will be advised to check the weather forecast and to dress appropriately
for the conditions.
• The route will be reviewed and revised if necessary to avoid areas that are partic-
ularly hazardous in bad weather.
4. Crowd Management:
5. The following control measures will be put in place to manage the crowds:
• The teams will be grouped and released in a controlled manner, ensuring that
there is adequate spacing between teams.
• The marshals will be present to manage the crowds and ensure that there is no
• Teams will be required to keep to the left of the route to maintain a clear path for
other teams to pass.
5. Health Issues:
6. The following control measures will be put in place to address health issues:
• Teams will be advised to assess their own health and fitness levels before taking
part in the event. COVID-19 guidelines to be reviewed
• Teams will be provided with water along the route and there will be advisory
stops should they be required
• First aid stations will be set up at regular intervals along the route, staffed with
qualified first aiders. The Brighton event will be attended by Canon fire safety who are spe- cialist in electric vehicle fires. The authorities in France will be utilised in France and not the responsibility of the rally.
In the event of an emergency in the Brighton the following procedures will be followed:
The marshals will use their radios to alert the emergency services and to provide information on the location of the incident.
The emergency services will be directed to the location of the incident.
The event organisers will cooperate with the emergency services to provide any assistance they require.
All teams will be required to follow the instructions of the marshals and event or- ganisers in the event of an emergency.
The event organiser will offer a full medical safety and child protection briefing before the start of each individual event.
This risk assessment has identified the potential hazards associated with the event and put in place appropriate control measures to reduce the risks. The event organisers will review the risk assessment regularly and make any necessary
Travelling on a ferry from Dieppe to Newhaven
All teams will have left Brighton by 8:30 pm on the evening of Saturday, the 1st of July and the ferry departs from Newhaven to the app at 11:15 pm. Newhaven is 9 miles from Brighton. All vehicles will muster in the ferry car park by 9.30 pm. All official details will be compiled and distributed through the participants pack. All vehicles to be loaded by DFDS staff.
Vehicles to be left on the vehicle parking levels and no passengers should stay in their vehicles.
Ferry travel involves certain risks, which could pose a threat to the safety of passen- gers, crew and the vessel. Therefore, a comprehensive risk assessment and safety pro- cedures must be put in place to ensure the safe and smooth operation of the ferry ser- vice.
1. Risk Assessment:
2. a. Weather Conditions: Weather conditions such as rough seas, strong winds, and
heavy rain can pose a risk to the safety of passengers, crew and the vessel. In the event of adverse weather conditions, the ferry operator will assess the risk and take appropriate action.
b. Passenger Safety: Passengers must be informed of the safety procedures, such as the location of emergency exits, life jackets, and evacuation procedures in case of an emergency. The crew must ensure that passengers follow these procedures to prevent any accidents or injuries.
c. Fire Safety: Fire safety is of utmost importance on a ferry. The crew must ensure that all passengers are aware of the location of fire extinguishers and that they know how to use them in case of a fire. Electrical equipment must be checked regularly to avoid any electrical faults that could lead to a fire.
d. Collision Risk: The ferry operator must ensure that the vessel is operated in a safe manner and that collision risks are minimised. In the event of any collision, the crew must have procedures in place to evacuate passengers safely.
2. Safety Procedures:
3. a. Passenger Briefing: All passengers must receive a safety briefing before board- ing the ferry. The briefing should cover the location of emergency exits, life jack- ets, and evacuation procedures in case of an emergency.
b. Crew Training: The crew must be properly trained to handle any emergency situ- ations that may arise. This includes fire safety, evacuation procedures, and first aid.
c. Emergency Equipment: The vessel must be equipped with all necessary emergency equipment, such as life rafts, life jackets, and fire extinguishers.
d. Communication: There must be clear communication between the crew and passen- gers during the voyage. Passengers must be informed of any changes to the voyage schedule or any emergency situations.
e. Insurance: The ferry operator DFDS will have appropriate insurance coverage to cover any accidents or incidents that may occur during the voyage. This does not re- place any personal insurance
f. Personal Insurance: Passengers should also have their own personal insurance to cover any injuries or losses that may occur during the rally
The safety of passengers, crew and the vessel is of utmost importance when travelling on a ferry from Dieppe to Newhaven. A comprehensive risk assessment and safety pro- cedures must be put in place to ensure a safe and smooth operation of the ferry ser- vice. Passengers must be informed of the safety procedures and should also have their own personal insurance to cover any accidents or incidents that may occur during the voyage.
Rally Management Team:
To ensure that the event is organised and managed safely, it is important to have a competent race management team in place. This team should include individuals who are responsible for different aspects of the event, including the race route, marshals, signage, race headquarters, toilets, changing facilities, catering, information, and liaison with local authorities and emergency services. Professional teams have been employed for the previous two years and are well versed in running the event.
In France in an emergency call 112
The rally suggests all entrants take note of the emergency number to call for fire, ambulance and police is 112. The rally does not offer rescue and recovery services in France. Nor does it offer vehicle recovery or insurance.
Rally Route:- the full route will be confirmed by the 30th of June 2023
The rally route should be carefully planned and assessed to ensure that it is safe and suitable for the participants and marshals. The following criteria should be considered when planning the route:
• The site of the race headquarters and whether it is adequate to cope with the number of competitors.
• Whether the start and finish areas are large enough to accommodate the planned number of competitors. Full assessments to take place nearer to the time
• Whether the course is safe for the competitors and marshals.
• Whether road closures are sufficient.
• Whether the surface is suitable for the planned number of competitors.
• Whether there are any road crossings, and if so, whether they are safe for competitors and marshals.
• Whether the course is wide enough for the planned number of competitors.
• Whether the course crosses a railway level crossing or they arrive at the ferry ports in both Newhaven and Dieppe
• Whether the route needs to be accurately measure for risks
• Whether the finish line is wide enough to accommodate the peak flow of vehicles
• The number of chargers required and their positioning along the route.
To ensure the safety of all participants, it is essential to carry out a risk assessment be- fore the event. This will identify potential hazards and risks associated with the event and provide measures to mitigate or eliminate those risks. The risk assessment should be based on the Home Office ‘Good Practice Safety Guide – for Small and low speed motoring events taking place on the Highway, Roads and Public Places’ 2006.
The following areas should be considered during the risk assessment:
1. Participants: The risks associated with participants include health and fitness is- sues. Participants should be advised to keep themselves hydrated and avoid al-
cohol during the event. Breathalysers will be issued to all contestants
2. Marshals: The risks associated with marshals include fatigue and dehydration.
Marshals should be provided with adequate food and drink and advised to take
3. Other road users: The risks associated with other road users include the potential
for accidents and collisions. To mitigate this risk, the event organisers should liaise with local authorities and emergency services to ensure that the rally route is clearly signposted and that there is adequate marshalling at critical points along the route.
4. Weather conditions: The risk of adverse weather conditions should be considered during the risk assessment. Participants should be advised to dress appropriately for the weather and take appropriate precautions in adverse conditions.
5. Traffic management: The risks associated with traffic management include the po- tential for accidents and collisions. The event organisers will liaise with local au- thorities and emergency services to ensure that the traffic is managed safely throughout the event.
6.Note your medical conditions and take out insurance.The rally does not cover these at all.
7. Road closures: These will be manned and supervised by licensed SIA operatives
Please note there is an independent risk assessment for all stakeholders and stallhold- ers that will be part of the production schedule and plan this will be issued with the stakeholder packs and participant packs in May 2023
This risk assessment aims to identify potential hazards and risks associated with joining the London rally in Dieppe, including an early start from 5 am and arrival in Paris at midday with an event at the Mercure Hotel Eiffel Tower. The purpose of this assessment is to ensure the safety and well-being of all participants and to implement appropriate control measures to mitigate any risks.
Hazards and Risks:
1. Fatigue and stress:
2. The early start from 5 am may cause fatigue and stress, which can impair parti-
cipants’ judgment and decision-making abilities, increasing the risk of accidents or injuries. All vehicles must be accompanied by a co-driver and an arrangement put in place that no more than one hours driving at any one time be engaged by one single driver. Drivers should be required to rest overnight and either cabins or reclining chairs will be provided during the overnight crossing from Newhaven to Dieppe. Bedding will be provided if the team has not been allocated a cabin
3. Control Measures:
a. Ensure that all participants get enough rest before the event.
b. Provide adequate breaks during the journey.
c. Implement a rotating driver schedule to prevent driver fatigue.
2. Road Traffic Accidents:
3. Driving on unfamiliar roads in a foreign country can increase the risk of road traffic
a. Ensure all vehicles are roadworthy and have valid insurance and documents.
b. Provide clear instructions on traffic rules and regulations in France.
c. Ensure the team entering have assigned experienced drivers to each vehicle.
5. Security and Personal Safety:
6. Joining a rally in a foreign country may expose participants to security risks such
as theft or vehicle breakdown
a. Provide clear instructions on vehicle safety and security measures. All the entries have sufficient international recovery on their vehicles
b. Ensure all vehicles are secured and locked when parked.
c. Assign a designated security officer to the event.
4. Health and Hygiene:
5. Long-distance travel may expose participants to health risks such as dehydration,
food poisoning, or COVID-19.
a. Provide sufficient drinking water and snacks during the journey.
b. Ensure all food is from reputable sources and is handled and prepared hygienically. c. Implement COVID-19 control measures such as wearing masks and social distan- cing.
5. Accommodation and Venue Safety:
6. The event venue at the Mercure Hotel Eiffel Tower may expose participants to
hazards such as fire, electrical faults, or structural collapses. All these elements will be provided in the Mercure hire. Maybe subject to a venue change however we are awaiting details from the UK embassy on this
a. Ensure the venue has valid safety certificates and is compliant with local safety regu- lations.
b. Provide clear instructions on evacuation procedures and assembly points.
c. Conduct a safety briefing before the event.
Joining the London rally in Dieppe is an exciting and challenging experience. However, it is important to recognise the potential hazards and risks associated with this event and implement appropriate control measures to ensure the safety and well-being of all participants. This risk assessment should be reviewed and updated regularly to ensure that all hazards and risks are identified and addressed.
Risk Assessment of Driving whilst Tired, Under the Influence of Alcohol and Driving Abroad
Driving is an essential means of transportation for many individuals. However, driving while tired or under the influence of alcohol poses a significant risk to the driver, pas- sengers, and other road users. Moreover, driving abroad also comes with unique chal- lenges that must be considered before embarking on a trip. This risk assessment will evaluate the risks associated with driving while tired, under the influence of alcohol, and driving abroad. It will also outline measures to mitigate these risks.
Potential Hazards and Risks:
Driving while tired
• Decreased reaction time
• Impaired judgment
• Reduced vision and perception
• Increased risk of falling asleep at the wheel • Driving under the influence of alcohol
Be aware of:
• Impaired coordination and balance
• Impaired judgment and decision-making
• Decreased reaction time and concentration • increased risk of accidents and fatalities
• Unfamiliar roads and driving rules
• Language barriers
• Different driving conditions and weather • Increased risk of accidents
Driving while tired
1. The risk associated with driving while tired is significant. It impairs the driver’s ability to make quick decisions, reduces reaction time, and increases the risk of falling asleep at the wheel. The risk increases with the duration of driving, and drivers who have been on the road for long periods are more likely to experience fatigue-related accidents. The likelihood of accidents can be mitigated by taking frequent breaks, getting enough rest before driving, and avoiding driving long distances without rest.
2. Driving under the influence of alcohol s illegal and it is associated with a high risk of accidents and fatalities. Alcohol impairs coordination, judgment, and concentration, making it difficult to operate a vehicle safely. The risk of accidents increases with the level of alcohol in the blood, and drivers who have consumed alcohol should not drive. To mitigate the risk, drivers should avoid consuming alcohol before driving or designate a sober driver.
3. Driving abroad presents unique challenges, such as unfamiliar roads and driving rules, language barriers, and different driving conditions. The risk of accidents in- creases with the driver’s unfamiliarity with the roads and driving conditions. To mit- igate the risk, drivers should research the roads and driving rules of the country they intend to visit, learn the local language, and adapt to the local driving conditions. Additionally, drivers should ensure they have adequate insurance coverage for the country they intend to visit and comply with local laws and regulations
4. Driving while tired – To mitigate the risk of driving while tired, drivers should -Take frequent breaks, at least every two hours, and avoid driving for long periods without rest.
5. Get enough rest before driving.
6. Avoid driving during the night or when sleepy.
7. Share driving responsibilities with a co-driver if possible.
8. Driving under the influence of alcohol
9. To mitigate the risk of driving under the influence of alcohol, drivers should:
10. Avoid consuming alcohol before driving.
11. Designate a sober driver or use public transportation if they have consumed alco-
12. Know their limits and avoid drinking excessively.
13. Driving abroad -to mitigate the risk of driving abroad, drivers should:
14. Research the roads and driving rules of the country they intend to visit.
15. Learn the local language if possible
16. Adapt to the local driving conditions.
17. Ensure they have adequate insurance coverage for the country they intend to visit. 18. Comply with local laws and regulations.
Driving while tired, under the influence of alcohol, and driving abroad pose significant risks to the driver, passengers, and other road users. These risks can be mitigated by taking the appropriate measures to ensure the drivers are well-rested and ready to participate.
As mentioned in this document the full risk assessment for the Madeira Drive Event will be available from our health and safety team under the guidance of Graham Cotton. This is due to be with stakeholders and all relevant parties by the 30th of April.
A copy of our insurances and accreditation letters from Brighton and Hove City Council are available on request. The general terms and conditions for the entry to the rally are available on our website www.londontoparis2023.com
Thanks for your attention to this document and we look forward to working safely and respectfully with you
Report delivered by
Tom Druitt and William Murray – event founders