Terms and Conditions
ENTRY REGULATIONS –
The London to Brighton electric Vehicle Rally
The London to Brighton electric vehicle rally Ltd owns, and is responsible for the professional organisation of, the annual London to Brighton electric vehicle rally (L2BEVR) is the sole proprietor of all right, title and interest in and to the Marks, Logos, Database, Domain Name and goodwill associated with the Rally and acts in the capacity of data controller.
L2BEVR LTD organise and administer the data processor in respect of personal data provided to it in the course of its work relating to the L2BEVR as detailed in these Official Event Regulations.
The Privacy Policy for the L2BEVR is available via email – bill@londontobrighton.org
L2BEVR LTD acts as the recognised authority to the L2BEVR for vehicle eligibility and appraisal and issuing of vehicle entries
ANNOUNCEMENT
1.1. L2BEVR will take place on Saturday 22nd June 2024. This annual event will look at entrants eco viability and sustainability. Energy consumption will be a qualifying criteria for the winner of the event categories.
1.2. The length of the Rally is approximately 60 miles (97km) to Brighton. The start is from Westminster London, and finish at Madeira Drive, Brighton.
1.3. The event is organised by L2BEVR LTD 1.4. The Organisers invited entries from December 2023 and are subject to entrants fulfilling these entry regulations and requirements.
ELIGIBILITY 2.1. The event is open to:
e-Bikes
e-motorbikes
City cars
Saloon cars
SUVs
Vans
Self-builds
Minibuses
Buses
Truck
Wild cards
2.2. Vehicles will all need to have current tax, MOT, and insurance certification.
2.3. The L2BEVR Steering Group reserves the right to accept cars to the Rally.
2.4. Entrants of vehicles without a current valid MOT will not be admitted.
2.5. It is the entrant’s responsibility to ensure that the vehicle is in a roadworthy condition. All cars must meet the legal requirements to run on public roads in the UK and Continental Europe.
2.6. All participating composite entrants must have two front (white) and two rear (red) constant lights fitted. Flashing lights are not permitted by law for use on vehicles. Temporary lighting can be of modern manufacture. Vehicles entered for the Rally observed as not having satisfactory lights attached will be disqualified from the Run.
2.7. Commercial vehicles (vans, lorries, buses) and motorcycles are eligible to participate.
2.8. Entrants of solar vehicles are required to have had their vehicle checked by a competent inspector within the past 5 years.
2.9. The nominated driver(s) of the vehicle must hold a driving licence valid for use in the UK and be conversant with, and competent to drive, the vehicle. The entrant accepts the responsibility to ensure that all safety material issued by the organisers is seen by all nominated drivers of the vehicle. Any entry proposed by a legal entity will be deemed to be represented by the nominated driver in all matters.
2.10. In the interest of having the ability to communicate by text critical information relating to the Rally with drivers and others participating in the Rally during the period immediately preceding the day of the Rally and during the Rally itself, as part of the entry process mobile phone numbers are to be supplied. This data will be held securely by, and for the sole use of, the Organisers in communications directly affecting the operation of the Rally.
SCHEDULE
6.00am–7.00am – vehicles to arrive at allocated assembly points in preparation for the drive under their own power from central London – Power levels and battery readings recorded – to be taken again at Madeira Drive, Brighton
6.00am – road closure, Madeira Drive Brighton begins
6.55am – First cars start from the Designated area
8.45am – Madeira Drive, Brighton Opens
4.00pm – close of E Village, Madeira Drive, Brighton
4.00- VIP reception Dalton’s ( Brighton Zip) Brighton
5.30pm – awards ceremony begins / speeches
7.00pm – 10/11pm Awards ceremony party
FORMAT
4.1. Assembly and Start:
4.1.1. Vehicles will assemble at the locations allocated by Sector Number start point within their allotted time slot.
4.1.2. It is the responsibility of the entrant to arrive at the start point within the event’s allocated time slot.
4.1.3. The starting order will be determined by a combination of factors. The first vehicles will start at Official Sunrise Time (6.55am)
4.1.4. Any vehicle that differs from the information given on the entry form may not be permitted to start the Rally.
4.1.5.
Anyone under the age of 17 participating as a passenger on the Rally must remain with their guardian or entry vehicle at all times. The Organisers strongly recommend that anyone under the age of 17 wears a high-visibility safety vest.
4.2. The Route:
4.2.1. The length of the Rally is approximately 60 miles (97km)
4.3. Driving Standards:
4.3.1. All drivers are required to obey the Highway Code and all instructions of Police Officers and Officials of the event.
4.3.2. Stewards of the Rally as appointed by the Organisers will monitor the progress of the entrants along the route. Their reports of bad driving may result in penalties being applied by the Clerk of the Course in cases where driving is considered to be in a manner likely to bring the event into disrepute. Penalties include exclusion and disqualification on the day, for future events and/or fines to the Rally’s nominated charity.
4.3.3. Police Officers and Event Officials are Stewards, and their reports on any driver’s poor standards of driving and/or lack of respect for the Highway Code will be taken as fact and acted on accordingly.
4.3.4. All entrants/drivers are reminded that the Rally is NOT A RACE but an energy trial and that they act as ambassadors for the L2BEVR.
4.4. The Finish:
4.4.1. The official UK finish of the event will be at Madeira Drive, Brighton, which closes at 4.00pm.
4.5. Results:
4.5.1. As a condition of entry, all entrants accept that their name and that of the nominated driver along with details of the car will be included in a list of entrants who entered or completed the Rally, having visited the checkpoints and arrived at Madeira Drive, Brighton before the control closes published on the official after the event.
ENTRIES
4.6Entries for L2BEVR may be made online. If you do not have access to the website, please call L2BEVR on 07951185850
4.7 . The Organisers are intending to be able to accept all valid entries but reserve the right to limit the number of starters in the interest of safety. The maximum entry to be accepted in year one is 250 vehicles. In the event of the 100 entry level being exceeded, a reserve list of no more than 10 vehicles will be held by the Organisers. Should an entry on the reserve list be accepted to the Rally in place of a withdrawn entry, then the entry fee charged will be that applicable at the time of the reserve entry’s registration for the current year’s Rally.
4.8.The Organisers require all entries to be accompanied by one electronic copy photograph of their vehicle. It is the responsibility of the entrant to ensure that the Organisers have the right to use the photograph provided, that it is copyright free or that the copyright is owned by the entrant. This is for the purposes of publicity as each vehicle accepted will feature on the official website. By providing entrant and driver(s) details and the photograph of the entered vehicle,
4.9 That entrants grant permission to the organisers to publish this information on the event web site and in other promotional material relating to the Rally. The Organisers will retain this photograph.
ENTRY FEES
Some Sponsorship bookings can be held without payment for 28 days at the discretion of the organiser. After 28 days, if no notification has been given, the booking will stand as a confirmed booking.
5. Booking Notes: If not subject to clause 4.1 of entry fees addendum then entries must be accompanied by the applicable entry fee. All entries require payment in either UK Sterling The e-bike and self-build categories are also free to enter.
5.1. All entrants will receive a personnel pass.
5.2. 25% of the entry fee will be refunded in the case of the event being cancelled due to any UK Government restriction or directive.
5.3. In the case of an entry being withdrawn no refund will be made. Any poor behaviour from any one member of the event will be judged as an immediate disqualification and action may be taken
5.4. It is the responsibility of the entrant to contact the Organisers if formal acknowledgment of any entry form is not received within 21 days of submitting.
55… The Organisers reserve the right to refuse the entry of an entrant, driver and/or car, without giving reasons for refusal.
IDENTIFICATION
5.6 . Participants will be provided with two vehicle numbered stickers (approx. 7.5” x 5.8”/19cm x 15cm), which must be clearly displayed on the sides of the vehicle for the duration of the Rally. Provision of a suitable mounting is recommended.
5.7 . No advertising, trade sign or promotional display may be carried on the participating vehicles, other than that on the official numbers supplied by the Organisers or at the discretion and agreement of the Organisers.
5.8. No additional branding must be put on the cars unless it already comes supplied with it. No advertising for personal companies other than the key stakeholder sponsors will be permitted.
EXITING MADEIRA DRIVE AFTER THE EVENT
5.9. At all times exit from Madeira Drive is via Dukes Mound only or as directed. The road reopens at 6 pm
OUTSIDE ASSISTANCE (TENDER VEHICLES)
6.For the purpose of these regulations, a tender vehicle is deemed as any vehicle supporting, assisting, delivering or picking up a participating vehicle before, during or after the event. A tender vehicle can be a vehicle with a trailer or a commercial vehicle transporter.
6.1. Each entrant will be issued with a tender vehicle window identification sticker. This will link the tender vehicle to the entrant and is for identification purposes only. If you have a tender vehicle driving the designated tender route this sticker must be displayed in their windscreen. NOTE – this does not give access to the tender vehicle car park at Brighton.
6.2. If a tender vehicle pack is purchased an official vehicle pass will be sent to you. This must be displayed in the windscreen when arriving at the car park in Brighton. NOTE – this pass will be in addition to the vehicle pass all tender vehicles will receive. Participating cars are permitted only one tender vehicle. They will also receive details of the official tender vehicle route which is different to the veteran car route so as to ease congestion.
6.3 Participants and tender vehicle crews will be provided with identity passes to enable them to gain access to the paddock at Madeira Drive. NOTE – tender vehicle access is prohibited to the main area . These should be worn at all times as admission will not be granted without one.
6.4. Tender vehicles are not permitted on the official Rally- only to support. The presence of these vehicles following the route could be a major cause of delay to participants.
6.5 … Driving Standards Stewards on the route will report tender vehicles causing unnecessary obstructions to the Clerk of the Course. Infringement of this regulation could result in the entrant and/or driver concerned being excluded from the results and forfeit of any award for this year’s event.
6.6 . Official event recovery vehicles (not organised by the rally, paid for by the rally or instructed by the rally at either the UK in cases of temporary breakdown or steep inclines, may tow the vehicles on the Rally; no penalty applies. If any damage or loss occurs the liability remains with the entrant. This is at the risk and at the cost/liability of the each individual team. The Rally does not recover or insure any vehicles.
6.7. The Organisers will not arrange for a breakdown service to supply a free breakdown and recovery service to all parts of the Rally. This includes vehicles deemed not to be repairable to be taken to the next assist point on the official route. Should the owner request that the broken down vehicle be taken beyond the next assist point, then a Private Recovery charge will be applied together with a mileage cost. It is the responsibility of the owner to check as to whether their recovery membership includes cover for onward travel. All costs incurred are the responsibility of the owner. All vehicles receiving transportation of this sort will be judged as having retired from the Rally
6.8. The entrant is deemed responsible for the conduct of their tender vehicle also their team. Disqualification for unruly behaviour or illegal action will be considered.
6.9. Enhanced security staff levels will be in attendance at the tender vehicle parking area in Madeira Drive, Brighton, to check vehicle authority and direct orderly parking.
7. Any vehicle left in the tender vehicle parking areas in Brighton is done so at their owner’s risk. The event Organisers do not accept any responsibility for any loss or damage occurring.
OFFICIALS OF THE RALLY
Senior Event Managers – Harrison Hughes and Bill Murray
Strategic Director – Bill Murray
Operations Director – Graham Cotton
Project Manager & Entries Administrator – Clerk of the Course – Richie Martin
Chief Official, London – Spike Turner
Chief Official Brighton/ HSE advisor – Graham Cotton
. GENERAL INFORMATION
7.1.There are many car parks available in central London. NOTE – parking must be booked directly with the car parks. Congestion charge, and ULEZ must be arranged by participants
7.2. In the sections of the event held on private land, i.e. where the insurance provisions of the UK Road Traffic Act do not apply, participants are protected by the event’s public liability insurance.This cover will come into effect on the Madeira Drive element of the Rally and will cease end of the Rally,
7.3. Entrants and all drivers must have valid insurance covering them against liability for both personal injury and damage to the property of third parties on the public road sections of the Rally, in accordance
with the Road Traffic Act.
7.4.There are health and safety arrangements in place for the Rally and the event areas to manage the hazards and risks identified.All persons involved and attending this event must comply with the safety arrangements in place.
7.5 The cycle lanes running along Madeira Drive will be kept open at all times during the course of the event
PENALTIES
7.6.The following penalties may be applied by the Clerk of the Course for the reasons shown:
Start Refused
Different Vehicle
Participant event numbers not displayed
Advertising on car that is not permitted as a major sponsor or key stakeholder.
Start Held (and Caution) No front and rear lights Finish Held
Arriving before allowed time has elapsed Forfeit of Finisher’s Award
Driving Standards
Arriving after the finish has closed
Outside Assistance (tender/support/pick-up vehicles) Caution Given
7.7 . ORGANISERS
The London to Brighton electric vehicle rally ltd :
Protran House
Boundary Road BN25TJ
With thanks for your support
Harrison Hughes – Director
William Murray. – Director
The London to Brighton electric vehicle rally ltd
Ⓒ COPYRIGHT LONDON TO BRIGHTON ELECTRIC VEHICLE RALLY 2024
Risk assessment. 2024 event. To be addressed by all teams, staff, stakeholders and entrants.
As compiled by the London to Brighton electric vehicle rally Ltd March 2024
The London to Brighton EV Rally
This risk assessment has been developed for the international EV rally starting in London on Saturday 21st June, and ending in Brighton on Saturday 22nd July.
The purpose of this risk assessment is to identify potential risks associated with the event and provide measures to mitigate or eliminate those risks. The risk assessment covers all aspects of the event, including the rally route, participants, and any other parties involved.
The start event ( a small gathering will take place at the start point on the evening of Friday, the 21st of June. However, this is an independent gathering and no risk assessment will be provided for this as this will be down to the entertaining venue).
Risk Assessment from London
Event Description:
The event will see up to 100 teams departing from the start venue at 30 second intervals starting from 7am until 8.30am. The teams will be departing at intervals and will be heading in the shared routed direction. All teams should be reaching Brighton by noon onwards on the afternoon of the 22nd June
Potential Hazards:
The following are the potential hazards that may arise during the event:
1. Slips, Trips and Falls:
2. The teams may encounter uneven surfaces and obstacles, which may cause slips,
trips, and falls.
3. Traffic Hazards – Teams may encounter traffic hazards such as vans, cars, cyclists,
and pedestrians.
4. Adverse Weather – conditions, such as rain or high winds, may increase the risk of
slips, trips, and falls. Visibility when driving is always an issue and entries should
be aware of all factors
5. Crowd Management – With so many people leaving the school at once, crowd
management is crucial. Uncontrolled crowds can lead to falls and other injuries.
6. Health Issues – Individuals with underlying health issues may struggle with the physical demands of the event, especially if the weather conditions are not favourable. Fire control and first-aid to be provided by the event organisers
Risk Control Measures:
1. Slips, Trips and Falls:
2. The following control measures will be put in place to prevent slips, trips and falls:
• A safety inspection of the route will be conducted to identify potential hazards
and they will be marked and made safe.
• Teams will be instructed to stay on the designated route and avoid any shortcuts.
• Teams will be required to wear appropriate footwear with good grip. Vehicles will
all be deemed as roadworthy, carry this required MOT (if required) and insurance
details on them
Traffic Hazards:
1. The following control measures will be put in place to prevent traffic hazards:
• The route will be planned in such a way that teams will be advised about cross-
ing and approaching any busy roads.
• Marshals will be positioned at some crossings to guide teams safely across.
• Teams will be instructed to be vigilant of their surroundings and to negotiate any
roads.
2. Adverse Weather:
3. The following control measures will be put in place to deal with adverse weather:
• Teams will be advised to check the weather forecast and to dress appropriatelyfor the conditions.
• The route will be reviewed and revised if necessary to avoid areas that are particularly hazardous in bad weather.
4. Crowd Management:
5. The following control measures will be put in place to manage the crowds:
• The teams will be grouped and released in a controlled manner, ensuring that
there is adequate spacing between teams.
• The marshals will be present to manage the crowds and ensure that there is no overcrowding.
• Teams will be required to keep to the left of the route to maintain a clear path for other teams to pass.
5. Health Issues:
6. The following control measures will be put in place to address health issues:
• Teams will be advised to assess their own health and fitness levels before taking
part in the event. COVID-19 guidelines to be reviewed
• Teams will be provided with water along the route and there will be advisory
stops should they be required
• First aid stations will be set up at regular intervals along the route, staffed with qualified first aiders. The Brighton event will be attended by Canon fire safety who are specialist in electric vehicle fires.
Emergency Procedures:
In the event of an emergency in the Brighton the following procedures will be followed:
The marshals will use their radios to alert the emergency services and to provide information on the location of the incident.
The emergency services will be directed to the location of the incident.
The event organisers will cooperate with the emergency services to provide any assistance they require.
All teams will be required to follow the instructions of the marshals and event
organisers in the event of an emergency.
The event organiser will offer a full medical safety and child protection briefing before the start of each individual event.
Conclusion:
This risk assessment has identified the potential hazards associated with the event and put in place appropriate control measures to reduce the risks.
Rally Route:- the full route will be confirmed by the 30th of May 2024
The rally route should be carefully planned and assessed to ensure that it is safe and suitable for the participants and marshals. The following criteria should be considered when planning the route:
• The site of the race headquarters and whether it is adequate to cope with the number of competitors.
• Whether the start and finish areas are large enough to accommodate the planned number of competitors. Full assessments to take place nearer to the time
• Whether the course is safe for the competitors and marshals.
• Whether road closures are sufficient.
• Whether the surface is suitable for the planned number of competitors.
• Whether there are any road crossings, and if so, whether they are safe for competitors and marshals.
• Whether the course is wide enough for the planned number of competitors.
• Whether the route needs to be accurately measure for risks
• Whether the finish line is wide enough to accommodate the peak flow of vehicles
• The number of chargers required and their positioning along the route.
To ensure the safety of all participants, it is essential to carry out a risk assessment be- fore the event. This will identify potential hazards and risks associated with the event and provide measures to mitigate or eliminate those risks. The risk assessment should be based on the Home Office ‘Good Practice Safety Guide – for Small and low speed motoring events taking place on the Highway, Roads and Public Places’ 2006.
The following areas should be considered during the risk assessment:
1. Participants: The risks associated with participants include health and fitness is- sues. Participants should be advised to keep themselves hydrated and avoid alcohol during the event. Breathalysers will be issued to all contestants
2. Marshals: The risks associated with marshals include fatigue and dehydration.
Marshals should be provided with adequate food and drink and advised to take
regular breaks.
3. Other road users: The risks associated with other road users include the potential
for accidents and collisions. To mitigate this risk, the event organisers should liaise with local authorities and emergency services to ensure that the rally route is clearly signposted and that there is adequate marshalling at critical points along the route.
4. Weather conditions: The risk of adverse weather conditions should be considered during the risk assessment. Participants should be advised to dress appropriately for the weather and take appropriate precautions in adverse conditions.
5. Traffic management: The risks associated with traffic management include the potential for accidents and collisions. The event organisers will liaise with local
authorities and emergency services to ensure that the traffic is managed safely throughout the event.
6.Note your medical conditions and take out insurance.The rally does not cover these at all.
7. Road closures: These will be manned and supervised by licensed SIA operatives
Please note there is an independent risk assessment for all stakeholders and stallholders that will be part of the production schedule and plan this will be issued with the stakeholder packs and participant packs in May 2024
Rally detail
This risk assessment aims to identify potential hazards and risks associated with joining the London Brighton rally. The purpose of this assessment is to ensure the safety and well-being of all participants and to implement appropriate control measures to mitigate any risks.
Hazards and Risks:
1. Fatigue and stress:
2. The early start from 6 am may cause fatigue and stress, which can impair participants’ judgment and decision-making abilities, increasing the risk of accidents or injuries. All vehicles must be accompanied by a co-driver and an arrangement put in place that no more than one hours driving at any one time be engaged by one single driver.
3. Control Measures:
a. Ensure that all participants get enough rest before the event.
b. Provide adequate breaks during the journey.
c. Implement a rotating driver schedule to prevent driver fatigue.
2. Road Traffic Accidents:
3. Driving on unfamiliar roads
4.Control Measures:
a. Ensure all vehicles are roadworthy and have valid insurance and documents.
b. Provide clear instructions on traffic rules and regulations
c. Ensure the team entering have assigned experienced drivers to each vehicle.
5. Security and Personal Safety:
This risk assessment should be reviewed and updated regularly to ensure that all hazards and risks are identified and addressed.
Risk Assessment of Driving whilst Tired, Under the Influence of Alcohol
Introduction
Driving is an essential means of transportation for many individuals. However, driving while tired or under the influence of alcohol poses a significant risk to the driver, passengers, and other road users. This risk assessment will evaluate the risks associated with driving while tired, under the influence of alcohol, and driving abroad. It will also outline measures to mitigate these risks.
Potential Hazards and Risks:
Driving while tired
• Decreased reaction time
• Impaired judgment
• Reduced vision and perception
• Increased risk of falling asleep at the wheel • Driving under the influence of alcohol
Be aware of:
• Impaired coordination and balance
• Impaired judgment and decision-making
Decreased reaction time and concentration • increased risk of accidents and fatalities
Health and Safety/Risk Assessment Advice for stand holders and exhibitors. London to Brighton Electric Vehicle Rally
1. Introduction
The London to Brighton Electric Vehicle Rally is an event that promotes sustainable transportation and innovation in the field of electric vehicles. As part of our commitment to ensuring the safety and well-being of all participants, it is imperative that proper health and safety measures are in place. This document outlines the key health and safety guidelines and risk assessments that must be adhered to by all individuals involved in erecting and building stands, as well as those utilising tents during the event.
2. Electricity Safety
All attendees must comply with the requirements of the Electricity at Work Regulations 1989. This regulation emphasises the safe use of electrical equipment and outlines responsibilities for ensuring electrical safety. Key points include:
All electrical equipment must be maintained in a safe condition.
Extension leads cables should be flexible and not of semi-rigid cable type used for household wiring. Inspections must be carried out to ensure no damage to insulation.
Hand tools should be double insulated to provide protection against electric shock.
Only competent persons are permitted to undertake any electrical works.
Electrical equipment must be isolated before any works are carried out.
3. Fire Safety
Fire safety is of paramount importance during the event. Cannon Safety Ltd will be responsible for fire safety measures, including:
Provision of a 2-man crew with a 4×4 ATV equipped with an on-board foam induction pump & tank at Brighton.
Provision of fire extinguishers, including specialised Lith-Ex, at various locations.
Conducting a fire risk assessment, which is included in Appendix A of this document.
4. Control of Substances Hazardous to Health (COSHH)
The Control of Substances Hazardous to Health Regulations (COSHH) 2004 requires employers to protect employees and others from hazardous substances. Key points include:
COSHH data sheets are available from manufacturers of any substances used by competitors during the event.
Competitors must ensure compliance with COSHH regulations.
5. CDM Regulations 2015
The Construction (Design and Management) Regulations 2015 apply to sports events, including the London to Brighton Electric Vehicle Rally. Key roles identified under these regulations include:
Client: Mr. B Murray and Mr. H Hughes
Principal Designer: London to Brighton Electric Vehicle Rally Ltd.
Principal Contractor: London to Brighton Electric Vehicle Rally Ltd.
CDM Designer/Contractor: G Cotton
A copy of the pre-construction information is available from London to Brighton Electric Vehicle Rally Ltd.
6. Temporary Demountable Structures
Temporary demountable structures, including stages and marquees, must be installed with appropriate method statements from supplying contractors. Product specifications, drawings, and risk assessments are available from suppliers. Full wind protection must be adhered to, including the correct amount of weights per structure. Full information can be available from event organisers, or from Brighton Council
7. Accident Reporting
In the event of any accident, incident, or near-miss, the following actions must be taken:
Minor injuries: Complete accident book
Lost time injuries: Complete accident book and insurance report form
Over 7-day injuries: Complete accident book form and submit to the local HSE office within ten days.
Fatal or major injuries: Notify relevant parties immediately, complete forms and conduct a full investigation using the Accident/Incident Report Form.
8. Incident Records
Records of all accidents, injuries, and dangerous occurrences must be kept for at least three years. Copies of the forms should be filed in a record book, and accident book may be used for this purpose.
9. Non-Injury Accident Reporting and Prevention
Reporting and investigating non-injury accidents and near-misses are essential for identifying and addressing potential hazards. Suitable control measures should be developed based on findings from these reports, with input from safety officers, directors, and senior management.
10. Working at Height
Working at height poses significant risks, and it is essential to take appropriate safety measures. All individuals working at height must:
Ensure the use of appropriate fall protection equipment, such as harnesses and lanyards.
Ensure that scaffolding, ladders, and other access equipment are inspected and properly secured before use.
Receive adequate training on working at height procedures and use of safety equipment.
11. Personal Protective Equipment (PPE)
Personal Protective Equipment (PPE) is vital for safeguarding individuals from various hazards. It is mandatory for all participants to wear appropriate PPE, including:
Hard hats to protect against head injuries.
High-visibility vests or clothing to increase visibility, especially in areas with moving vehicles or machinery.
Safety gloves and footwear to protect against cuts, abrasions, and slips.
12. Sign-in Procedures
All individuals entering the event premises must sign in using designated business books or registers. This ensures accurate record-keeping of attendees and facilitates emergency procedures if necessary.
13. Reporting to Site Security
Site security plays a crucial role in ensuring the safety and security of the event. All participants, including contractors and staff, must report to site security upon arrival and departure. Site security personnel can provide assistance and guidance in case of emergencies or security concerns.
14. Pre-Event Briefings
Prior to the commencement of the event, all staff and contractors must undergo comprehensive briefings on health and safety issues. These briefings should cover:
Identification of potential hazards and risks specific to the event venue and activities.
Emergency procedures, including evacuation routes, assembly points, and communication protocols.
Use of safety equipment and PPE.
Reporting procedures for accidents, incidents, and near-misses.
Contact information for relevant personnel, including health and safety officers, site managers, and security personnel.
Conclusion
Ensuring the safety of individuals working at height, wearing appropriate protective equipment, maintaining accurate sign-in records, reporting to site security, and conducting pre-event briefings are essential components of our health and safety protocols for the London to Brighton Electric Vehicle Rally. By adhering to these guidelines and fostering a culture of safety awareness, we can mitigate risks and promote a safe and successful event for all participants.
The health and safety of all participants at the London to Brighton Electric Vehicle Rally are paramount. By adhering to the guidelines outlined in this document and conducting thorough risk assessments, we can ensure a safe and successful event for everyone involved. Any questions or concerns regarding health and safety should be directed to the event organisers.
Risk Evaluation
As mentioned in this document the full risk assessment for the Madeira Drive Event will be available from our health and safety team under the guidance of Graham Cotton. This is due to be with stakeholders and all relevant parties by the 30th of April 2024
A copy of our insurances and accreditation letters from Brighton and Hove City Council are available on request. The general terms and conditions for the entry to the rally are available on our website www. Londontobrighton.org
Thanks for your attention to this document and we look forward to working safely and respectfully with you
Report delivered by
Harrison Hughes and William Murray – event directors