The Small Print

Please note the event has been postponed due to a significant rise in Coronavirus cases in Brighton & Hove and will now be taking place on Saturday 18 September 2021. Materials are currently being updated. The plans are the same, with the pre-event launch on Friday 17th September; and the Rally itself, the E-Village on Brighton seafront, and the post-rally prize-giving ceremony on Saturday 18th September.

Rally Terms and Conditions

ENTRY REGULATIONS – The London to Brighton Electric Vehicle Rally

The London to Brighton Electric Vehicle Rally Ltd owns, and is responsible for the professional organisation of, the annual London to Brighton Vehicle Rally (L2BEVR) is the sole proprietor of all right, title and interest in and to the Marks, Logos, Database, Domain Name and goodwill associated with the Rally and acts in the capacity of data controller.

London to Brighton Electric Vehicle Rally Ltd organise and administer the data processor in respect of personal data provided to it in the course of its work relating to the L2BEVR as detailed in these Official Event Regulations. The Privacy Policy for the L2BEVR is available via email – bill.londontobrighton.org

London to Brighton Electric Vehicle Rally Ltd acts as the recognised authority to the L2BEVR for vehicle eligibility and appraisal and issuing of vehicle entries

1. ANNOUNCEMENT

1.1. L2BEVR will take place on Sunday 18th July . This annual event will look at entrance viability and sustainability. Energy consumption will be a qualifying criteria for the winner of the event in each category.

1.2. The length of the Rally is approximately 59 miles (95km) and will start from Southbank London and finish at Madeira Drive, Brighton.

1.3. The event is organised by London to Brighton Electric Vehicle Rally Ltd

1.4. The Organisers invite entries from February 2021 and are subject to entrants fulfilling these entry regulations and requirements.

2. ELIGIBILITY

2.1. The event is open to:

1. e-Bikes

2. e-motorbikes

3. City cars

4. Saloon cars

5. SUVs

6. Vans

7. Self-builds

8. Minibuses

9. Buses

10. Trucks

2.2. Public transport- we are inviting competitors to take public transport and try and beat the times set by road-going vehicles

2.2.1. Vehicles will all need to have current tax, MOT and insurance certification

2.2.2. Vehicles which are the subject of a valid Eligibility Certificate or Composite Certificate (showing the date of completion) A Composite vehicle is defined as one whose major parts are car parts not necessarily from the same manufacturer.

2.2.3. The L2BEVR Steering Group reserves the right to accept cars to the Rally.

2.3. Entrants of vehicles without a current valid MOT will not be admitted. Insurance for the event is the responsibility of the Entrant and sponsors/partners.

2.4. It is the entrant’s responsibility to ensure that the vehicle is in a road-worthy condition. All cars must meet the legal requirements to run on public roads in the UK.

2.5. All participating composite entrants must have two front (white) and two rear (red) constant lights fitted. Flashing lights are not permitted by law for use on vehicles . Temporary lighting can be of modern manufacture. Vehicles entered for the Rally observed as not having satisfactory lights attached will be disqualified from the Run

2.6 Commercial vehicles (vans, lorries, buses) and motorcycles are eligible to participate

2.7. Entrants of solar vehicles are required to have had their vehicle checked by a competent inspector within the past 5 years.

2.8 The nominated driver(s) of the vehicle must hold a driving licence valid for use in the UK and be conversant with, and competent to drive, the vehicle. The entrant accepts the responsibility to ensure that all safety material issued by the organisers is seen by all nominated drivers of the vehicle. Any entry proposed by a legal entity will be deemed to be represented by the nominated driver in all matters.

2.9. In the interest of having the ability to communicate by text critical information relating to the Rally with drivers and others participating in the Rally during the period immediately preceding the day of the Rally and during the Rally itself, as part of the entry process mobile phone numbers are to be supplied. This data will be held securely by, and for the sole use of, the Organisers in communications directly affecting the operation of the Rally.

3. SCHEDULE

Monday 08 Feb – Entries Open

July 07 Standard Entry Deadline and Close of Entries

Sunday 18 July

6.00am–7.00am -vehicles to arrive at allocated assembly point at national theatre car park. in preparation for drive under their own power from Southbank. Overnight parking available at cost of entrant at National Theatre Car Park

Stand holder and exhibitors to assemble on Madeira Drive. Road closure 6 am til 6pm. All stands and structures erected to be the responsibility of the exhibitor. Full HSE guidelines to be adhered to.

6.55am – First vehicles rolling start

8.45am – Madeira Drive, Brighton Opens

4.30pm – Madeira Drive, Brighton Closes

4. FORMAT

4.1. Assembly and Start:

4.1.1. Vehicles will assemble at the National theatre allocated by Sector Number rolling start point within their allotted time slot. Entry collateral collected

4.1.2. It is the responsibility of the entrant to arrive at the rolling start point within the vehicle’s allocated time slot. Also ulez and congestion charge to be paid by entrants.

4.1.3. The starting order will be determined by a combination of factors. The first vehicles will start at Official Sunrise Time (7.00) with vehicles passing the rolling start point in batches at intervals of no more than two minutes. Participants’ start positions will be published on the official website http://www.Londontobrighton.org

4.1.4. Any vehicle that differs from the information given on the entry form may not be permitted to start the Rally.

4.1.7. Anyone under the age of 17 participating as a passenger on the Rally must remain with their guardian or entry vehicle at all times. The Organisers strongly recommend that anyone under the age of 17 wears a high-visibility safety vest.

4.2. The Route:

4.2.1. The length of the Rally is approximately59 miles (97km) and will be given a a map. Participants will receive details of the route with suggested charging stops.

4.3. Driving Standards:

4.3.1. All drivers are required to obey the Highway Code and all instructions of Police Officers and Officials of the event.

4.3.2. Stewards of the Rally as appointed by the Organisers will monitor the progress of the entrants along the route. Their reports of bad driving may result in penalties being applied by the Clerk of the Course in cases where driving is considered to be in a manner likely to bring the event into disrepute. Penalties include exclusion and disqualification on the day, for future events and/or fines to the Run’s nominated charity.

4.3.3. Police Officers and Event Officials are Stewards and their reports on any driver’s poor standards of driving and/or lack of respect for the Highway Code will be taken as fact and acted on accordingly.

4.3.4. All entrants/drivers are reminded that the Rally is NOT A RACE and that they act as ambassadors for the L2BEVR The awards given for efficiency and other determining factors to be considered.

4.4. The Finish:

4.4.1. The official finish of the event will be at Madeira Drive, Brighton which closes at 4.30pm. Where possible, a professional colour photograph of their vehicle arriving at Brighton and an individual certificate will be supplied in the Finisher’s Pack sent by post to the entrant after the event. Crawley stop is essential and non compliance with this will lead to penalties.

4.5. Results:

4.5.1. As a condition of entry, all entrants accept that their name and that of the nominated driver along with details of the vehicle will be included in a list of entrants who entered or completed the Rally, having visited the checkpoints and arrived at Madeira Drive, Brighton before the control closes published on the official after the event.

5. ENTRIES

5.1. Entries for L2BEVR may be made online. If you do not have access to the website please call L2BEVR on 07771634514

5.2. The Organisers are intending to be able to accept all valid entries but reserve the right to limit the number of starters in the interest of safety. The maximum entry to be accepted in year one is 60 vehicles. In the event of the entry level being exceeded, a reserve list of no more than 50 vehicles will be held by the Organisers. Should an entry on the reserve list be accepted to the Rally in place of a withdrawn entry, then the entry fee charged will be that applicable at the time of the reserve entry’s registration for the current year’s Rally.

5.3. The Organisers require all entries to be accompanied by one electronic copy photograph of their vehicle. It is the responsibility of the entrant to ensure that the Organisers have the right to use the photograph provided, that it is copyright free or that the copyright is owned by the entrant. This is for the purposes of publicity as each vehicle accepted will feature on the official website. By providing entrant and driver(s) details and the photograph of the entered vehicle,

5.4 That entrants grant permission to the organisers to publish this information on the event web site and in other promotional material relating to the Rally. The Organisers will retain this photograph.

6. ENTRY FEES-

6.1 Some Sponsorship bookings can be held without payment for 28 days at the discretion of the organiser. After 28 days if no notification has been given the booking will stand as a confirmed booking. No refunds on activated sponsorships after February 2021. In the event of a COVID-19 closure all fees and sponsorship paid will be carried over to the 2022 event.

6.2 Booking Notes:

If not subject to clause 6.1 of entry fees addendum then entries must be accompanied by the applicable entry fee. All entries require payment in UK Sterling ONLY.

The e-bike and self-build categories are also free to enter. For all other categories there are four entry levels; Bronze, Silver, Gold and Corporate. There are three sponsor packages also available. These are again subject to the cancellation clauses as stated in 6.1

Bronze £50 – Entry for one vehicle

plus a space at the e-village to show off your vehicle

Silver£100 – Entry for one vehicle plus a space at the e-village to show off your vehicle – 2 Event T shirts and 2 Tickets to the after-party at The Grand

Gold£ 200 Entry for one vehicle plus a space at the e-village to show off your vehicle -4 event T shirts – 4 tickets to the pre-event launch party the evening before – 4 tickets to the VIP guest area after the event-n 4 Tickets to the after-party at The Grand

Corporate £500 Entry for one vehicle plus a space at the e-village to show off your vehicle – 8 event T shirts- 8 tickets to the pre-event launch party the evening before- 8 tickets to the VIP guest area after the event- 8 Tickets to the after-party at The Grand- Logo & weblink featured on our website- Advert in the official programme- Stall in the e-village- Mention in our newsletter and on social media. Entrants must supply copy and images by28.6.21

All of these prices include VAT

Friends of the London to Brighton let vehicle rally sponsor package £2000 – Entry for one vehicle plus a space at the e-village to show off your vehicle – 8 event T shirts- 8 tickets to the pre-event launch party the evening before- 8 tickets to the VIP guest area after the event- 8 Tickets to the after-party at The Grand- Logo & weblink featured on our website- Advert in the official programme- Stall in the e-village- Mention in our newsletter and on social media. Branding on the fencing surrounding the event and branding featured in a modest way on the finish arch.

Associate London to Brighton let vehicle rally sponsor package £15,000 – Entry for 2 vehicles plus a space at the e-village to show off your company – 16 event T shirts- 16 tickets to the pre-event launch party the evening before- 8 tickets to the VIP guest area after the event- 16 Tickets to the after-party at The Grand- Logo & weblink featured on our website- Advert in the official programme- Stall in the e-village- Mention in our newsletter and on social media. Branding on the fencing surrounding the event and branding featured in a modest way on the finish arch. This is one of two associate packages. There will be data sharing, full branding on press communications, for branding around the event areas and bespoke press communications.There are several other sponsorship deliverables which are featured on the http://www.londontobrighton.org website.

Title sponsor London to Brighton let vehicle rally sponsor package £35,000 – Entry for 4 vehicles plus a Pavillion space 20m x 6 m at the e-village to show off your company – 50 event T shirts- 50 tickets to the pre-event launch party the evening before- 8 tickets to the VIP guest area after the event- 15 Tickets to the after-party at The Grand- Logo & weblink featured on our website- Advert in the official programme- Stall in the e-village- Mention in our newsletter and on social media. Branding on the fencing surrounding the event and branding featured in a modest way on the finish arch. This is a one off package. There will be data sharing, full branding on press communications, for branding around the event areas and bespoke press communications. Responsible join the judging panel and there will be bespoke media and television programmes created for the sponsor. There are several other sponsorship deliverables which are featured on the http://www.londontobrighton.org website.

All sponsorship prices where appropriate exclude VAT at 20%

6.3. All entrants will receive a personnel pass. Participant vehicle numbered plates, vehicle decals and 1 route timecard. Additional personnel passes (limited to a maximum of 2 per vehicle entered) may be purchased at £30.00 per pass.

6.4. The entry fee will be refunded in the case of the event being cancelled due to any UK Government restriction or directive on or before 28.5.21. If participants would rather donate the 75% refund to the Big Lemon CIC this would be gratefully received, or it can be carried over as a deposit against the 2022 Rally entry fee. There will be no refund of the entry fee in the case of the event being cancelled due to any UK Government restriction or directive after 28.5.21

6.5. In the case of an entry being withdrawn no refund will be made.

6.6. It is the responsibility of the entrant to contact the Organisers if formal acknowledgement of any entry form is not received within 21 days of submitting.

6.7. The Organisers reserve the right to refuse the entry of an entrant, driver and/or car, without giving reasons for refusal.

6.8. Any changes of vehicle must be notified to the Organisers in writing. No change of vehicle can be made after 3.30pm 28.05.21

6.9. Any formal Entry Withdrawal must be notified in writing (post or email) to be received by the Organisers by 5.00pm on28.5.21

7. IDENTIFICATION

7.1. Participants will be provided with two vehicle numbered plates (approx. 7.5” x 5.8”/19cm x 15cm), which must be clearly displayed in forward and reverse facing positions on the vehicle for the duration of the Rally. Provision of a suitable mounting is recommended. There will also be magnetic decals to be used on the side of vehicles and or non-adhesive friction stickers for bodywork

7.2. No advertising, trade sign or promotional display may be carried on the participating vehicles, other than that on the official numbers supplied by the Organisers or at the discretion of the Organisers.

8. EXITING MADEIRA DRIVE AFTER THE EVENT

8.1. At all times exit from Madeira Drive is via Dukes Mound only or as directed. It’s one way. 

9. OUTSIDE ASSISTANCE (TENDER VEHICLES)

9.1. For the purpose of these regulations, a tender vehicle is deemed as any vehicle supporting, assisting, delivering or picking up a participating vehicle before, during or after the event . A tender vehicle can be a vehicle with a trailer or a commercial vehicle transporter.

9.2. Each entrant will be issued with a tender vehicle window identification sticker. This will link the tender vehicle to the entrant and is for identification purposes only. If you have a tender vehicle driving the designated tender route this sticker must be displayed in their windscreen. NOTE – this does not give access to the tender vehicle car park at Brighton.

9.3. If a tender vehicle pack is purchased an official vehicle pass will be sent to you. This must be displayed in the windscreen when arriving at the car park in Brighton. NOTE – this pass will be in addition to the vehicle pass all tender vehicles will receive. Participating cars are permitted only one tender vehicle. They will also receive details of the official tender vehicle route which is different to the veteran car route so as to ease congestion.

9.4. Participants and tender vehicle crews will be provided with identity passes to enable them to gain access to the paddock at Madeira Drive. NOTE – tender vehicle access is prohibited to this paddock. These should be worn at all times as admission will not be granted without one.

9.5. Tender vehicles are not permitted on the official Rally- only to support. The presence of these vehicles following the route could be a major cause of delay to participants.

9.6. Driving Standards Stewards on the route will report tender vehicles causing unnecessary obstructions to the Clerk of the Course. Infringement of this regulation could result in the entrant and/or driver concerned being excluded from the results and forfeit of the finisher’s award for this year’s event.

9.7. For tender vehicles parking on Madeira Drive, Brighton, on the Saturday, Sunday and Monday a tender vehicle pack must be purchased. This requirement will be strictly enforced. All vehicles parked in this area must not arrive before 6.00pm on Saturday 17th July and must be removed by 12.00pm (midday) on Monday 19th July to avoid clamping/removal and related fees. Security and parking staff will be in attendance.

9.8. Official event recovery vehicles, in cases of temporary breakdown or steep inclines, may tow the vehicles on the Rally; no penalty applies. If any damage or loss occurs the liability remains with the entrant.

9.9. The Organisers will arrange for a breakdown service to supply a free breakdown and recovery service to all for the acyl Rally. This includes vehicles deemed not to be repairable to be taken to the next assist point on the official route. Should the owner request that the broken down vehicle be taken beyond the next assist point, then a Private Recovery charge will be applied together with a mileage cost. It is the responsibility of the owner to check as to whether their recovery membership includes cover for onward travel. All costs incurred are the responsibility of the owner. All vehicles receiving transportation of this sort will be judged as having retired from the Rally

9.10. The entrant is deemed responsible for the conduct of their tender vehicle.

10. TENDER VEHICLE PACKAGES: (to be submitted upon entry confirmation)

10.1. PACK 1 – Single towing vehicle with the capacity of no more than one veteran vehicle. Parking will be at the end of Madeira Drive, Brighton. Pack includes “Vehicle” access pass window sticker, tender-route details and official identification for two people. One pack per entrant at £75.00.

10.2. PACK 2 – For a towing vehicle and trailer (or commercial vehicle) with capacity for more than one vehicle. Pack includes “Vehicle” access pass window sticker, tender-route details and official identification for four people. One pack per entrant at £140.00.

10.3. Tender vehicle parking on Madeira Drive is restricted to 150 tender vehicles allocated on a first order basis. Please – see further bulletins for information on any secondary locations.

10.4. Enhanced security staff levels will be in attendance at the tender vehicle parking area in Madeira Drive, Brighton to check vehicle authority and direct orderly parking.

10.5. Any vehicle left in the tender vehicle parking areas in Brighton is done so at their owner’s risk. The event Organisers do not accept any responsibility for any loss or damage occurring.

11. OFFICIALS OF THE RALLY

Senior Event Managers – Tom Druitt and Bill Murray

Marketing and Strategic manager – Bill Murray

Operations Director – Hugh Dennis / lead – Tom Druitt / bill Murray

Project Manager & Entries Administrator – Clerk of the Course –jo brown. 

Chief Official, London – Hugh Dennis

Chief Official Brighton – Paul Menadue

12. GENERAL INFORMATION

12.1. There are many car parks available in central London. NOTE – parking must be booked directly with the car parks if not parking at NT

12.2. In the sections of the event held on private land, i.e. where the insurance provisions of the UK Road Traffic Act do not apply, participants are protected by the event’s public liability insurance. This cover will come into effect on the Madeira Drive element of the Rally and will cease end of the Rally,entrants must have their own insurance and notify them of the event. Entrants must have TfL congestion and Ulez fees paid themselves. 

12.3. Entrants and all drivers must have valid insurance covering them against liability for both personal injury and damage to the property of third parties on the public road sections of the Rally, in accordance with the Road Traffic Act. 12.4. There are health and safety arrangements in place for the Rally and the event areas to manage the hazards and risks identified. All persons involved and attending this event must comply with the safety arrangements in place.

12.4 The cycle lanes running along Madeira Drive will be kept open at all times during the course of the event

13. COVID-19

13.1 All participants must abide by all UK Government legislation and guidelines relating to COVID-19 in place during the lead up to and on the day of the Rally. These may include but not be restricted to the wearing of face masks, social distancing, different households, support bubbles or the like.

13.2 All participants must also abide by any subsequent rulings introduced by the Rally organisers.

13.3 Participants must supply the names and mobile telephone numbers of all participants, including any tender vehicle crew, for NHS Test and Trace. Such data will not be

used for any other reason by the organisers and will be deleted 21 days after the completion of the Run, in line with UK Government legislation.

13.4 A Sworn Statement of Absence of COVID-19 Symptoms and of Contact with Confirmed Cases may be required by the organisers if legislated for by the UK Government at the time of the Run

14. PENALTIES

14.1. The following penalties may be applied by the Clerk of the Course for the reasons shown:

Start Refused

Different Vehicle

Participant event numbers not displayed

Advertising on car

Start Held (and Caution)

No front and rear lights

Finish Held

Arriving before allowed time has elapsed

Forfeit of Finisher’s Award

Driving Standards

Arriving after the finish has closed

Outside Assistance (tender/support/pick-up vehicles) Caution Given

15. ORGANISERS

The London to Brighton Electric Vehicle Rally Ltd

Protran House

Boundary Road

Brighton

BN25TJ

Email: bill@londontobrighton.org

Issued on behalf of The London to Brighton Electric Vehicle Rally Ltd – 10-02-2021

Please let us know if you require any further information

http://www.londontobrighton.org

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